Executive Assistant

Overview:

Learn more about what we do.

We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilities:

• Provide comprehensive administrative assistance to site managers and executives.
• Prepare and edit PowerPoint presentations, communications, and materials for internal and external stakeholders.
• Organize and coordinate meetings, including scheduling, agenda preparation, and sending reminders.
• Manage travel arrangements, complete expense reports, and ensure compliance with company policies.
• Plan and execute events such as coffee talks, site visits, and employee engagement initiatives, including catering and logistics coordination.
• Serve as a liaison for seamless communication between executives, other departments, and external organizations.
• Maintain confidentiality while managing sensitive information and ensuring compliance with company standards.
• Monitor, prioritize, and resolve competing demands in a dynamic environment.
• Submit and track requisitions for purchase orders and invoicing.
• Prepare and analyze Excel reports, ensuring data accuracy and actionable insights.
• Organize, digitize, and manage legal and other high-priority documents.
• Coordinate cross-departmental projects and initiatives to enhance collaboration and achieve company goals.
• Support and contribute to Employee Network Group initiatives to foster an inclusive and engaged workplace culture.
• Proactively identify process improvement opportunities to enhance communication and collaboration across teams.
• Leverage experience in event management to deliver high-impact corporate events.

Qualifications:

• Proven experience as an executive assistant in a multinational environment.
• Demonstrated ability to organize complex events and manage cross-functional coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams), with expertise in creating reports and presentations.
• Professional fluency in French and English (written and verbal).
• Strong decision-making and problem-solving skills, with a proactive approach to managing tasks.
• Exceptional organizational and time-management skills.
• Interest in other support functions (HR, WPS…)