Executive Assistant

This position can be based either in Boulogne-Billancourt (France) or Munich (Germany)

Your goal is to provide the best possible support to the C-Level leadership through efficient organization and proactive action. With the career potential to advance also further in the organization in other positions.

Tasks and Responsabilities :

• Managing CEO Staff meetings and other executive meetings, including agenda, presentations, meeting minutes
• Following up on meetings, creating presentations, minutes, and decision-making documents
• Handling communication and interface management, professional correspondence with internal and external partners, stakeholders, and clients
• Coordinating board meetings with investors and internal stakeholders including agenda, presentation, etc
• Preparing Slides and Presentation for Board Meetings or other Executive Meetings
• Organizing business travel in case of more complex customer meetings or executive workshops
• Supporting strategic projects and special tasks, conducting research and analysis
• Maintaining document and information management, organizing and managing confidential documents, reports, and databases
• Providing administrative support, coordinating team tasks, and general office management
• Organizing internal events
• Managing press releases and media events

• Efficiency and accuracy of appointment and travel management
• Quality and completeness of meeting materials and minutes
• Satisfaction of the C-Level management and relevant stakeholders
• Adherence to deadlines and seamless execution of operational processes
• Independent resolution of challenges and continuous process improvement

Requirements

• Completed commercial training or degree in business administration, or a comparable field
• Several years of experience in a comparable assistant role, preferably in an international environment or consulting background
• Experience working with C-Level executives and in project management
• Experienced in preparing and structuring presentations specially for board meetings
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and ideally experience with digital collaboration tools (e.g., Teams, Confluence, SharePoint)

• Strong organizational skills with a structured, efficient, and proactive approach
• Excellent communication skills with a confident and professional demeanor towards internal and external partners
• High level of discretion and reliability, maintaining confidentiality and integrity
• Flexibility and resilience, capable of working effectively under high pressure in a dynamic environment
• Initiative and problem-solving skills with an independent and solution-oriented working style
• Fluency in English (both written and spoken) is essential
• Proficiency in French and/or German is a plus