Corporate Officer M/F
12 month fixed term contract
The role of the Corporate Officer is to manage, for a given portfolio of international clients, the legal corporate aspects of the AIFs (Private equity, Real Estate, Private Debt, Infrastructure...) UCIs and commercial companies for which CACEIS is a service provider.MAIN ACTIVITIES
Corporate secretariat for UCIs and commercial companies
Organise the meetings of the Boards of Directors and General Shareholders Meetings (ordinary and extraordinary)
Write the minutes of General Shareholders Meetings, proxies and notices to shareholders
Write the minutes of meetings of the Boards of Directors and circular-resolutions on topics pertaining to the routine affairs of the UCIs and commercial companies Prepare documentation relating to the organisation of extraordinary shareholders meetings to modify the articles of association (extraordinary shareholders meeting minutes, meeting notice, circular-resolution on meeting and revision of articles of association)
Assistance with audit responsibilities
Ensure that the governance structures of the UCIs and companies approve within the regulatory time frames all financial reports, regulatory reports (e.g.Long Form Report) and all other documents relating to the audit responsibilities of the auditors and fulfil the legal and regulatory obligations to submit to the local oversight authority and share with investors and other parties
Centralise documentation and track, provide assistance with and submit documents specific to the auditing duties of the auditors within legal and/or client-imposed deadlines
Domicile
Monitor, update and manage documents relating to the directors (such as valid identity documents, Trade-Commerce Registry excerpts, etc.)
Write procedures associated with Domicile activitiesOther
Coordinate dividends
Establish various publications
Process and respond to requests from internal and external clients
Participate in the drafting of operational procedures affecting the unit's activities
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Domiciliation/ Legal background